The construction contract administration guide, we will look at what is required in terms of forming an effective and competent contract administration team that can oversee all processes effectively.
Here we have listed our 4 top tips for construction contract administration success.
As with most situations, having a great team is of utmost importance. Creating a contract management team that works together on logistical issues and to successfully meet deadlines is imperative. This means that the optimal team should:
These skills will help your team to stay on top of the whole process.
In regards to experience amongst the team, it is best to have a senior person lead the team.
Team members can range from no experience to highly experienced. Having a mixture of experience levels means that the team should be able to cope with the workload of administering the construction contract.
Clarity around how the team will then manage your portfolio is essential. This means identifying each person’s key strengths and assigning work accordingly, taking into consideration objectives and timeframes. Contracts are a deeply important part of business operations, proper administration on is essential for:
Proper evaluation of contracts is essential for understanding whether each is helping or hindering the facilitation of the businesses overarching goals.
Understanding the contract thoroughly will help you to create an effective plan. Once you understand the contract you can create systems and procedures that are too followed by the team members.
These systems can be built around particular contractual terms or deliverables. Building systems will mean that the administration of the contract will be smooth and effective when it needs to be. It is always more difficult to get things right if the team has not understood or built these systems at the start of the contract.
Using the correct technology is essential if you want to stay organised and on top of your performance. When considering tech solutions some things to consider are:
Embracing technology in this day and age is very important. In the construction industry, we are very slow to make changes and use technology. The right technology can make administering construction contracts much more effective. Training your team to use the software can be challenging due to the levels of understanding of technology amongst them.
Though many, if not most, contracts expire within an allotted time, building and keeping good relationships with others in the field is really important in the long term.
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